Job Description:

As a Farm/Ranch Administrative Assistant, you will play a vital role in ensuring the smooth operation of our farm/ranch administrative processes. You will work closely with the farm/ranch manager and other team members to provide administrative support across various areas of our operations. This role requires a proactive individual with excellent organizational skills and a passion for agriculture.

Responsibilities:

Office Management: Manage day-to-day administrative tasks such as answering phones, responding to emails, filing documents, and maintaining office supplies.

Data Entry: Accurately enter and maintain records related to inventory, production, sales, and other farm/ranch activities using appropriate software systems.

Communication: Serve as a point of contact for internal and external communications, including scheduling appointments, coordinating meetings, and relaying messages between team members.

Financial Support: Assist with invoicing, billing, and payroll processing, ensuring accuracy and compliance with established procedures.

Documentation: Prepare and proofread correspondence, reports, and other documents as needed, ensuring consistency and professionalism.

Customer Service: Provide support to customers, vendors, and visitors, addressing inquiries and resolving issues in a timely and courteous manner.

Project Support: Assist with special projects as assigned, which may involve research, data analysis, and coordination of resources.

Compliance: Ensure adherence to regulatory requirements and internal policies related to safety, environmental protection, and industry standards.

Team Collaboration: Collaborate with farm/ranch personnel to support operational needs and contribute to a positive work environment.

Qualifications:

• Previous experience in administrative support roles, preferably in an agricultural or related industry.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with administrative software systems.

• Strong organizational skills with the ability to multitask and prioritize workload effectively.

• Excellent communication skills, both written and verbal, with a professional demeanor.

• Attention to detail and a high level of accuracy in data entry and documentation.

• Ability to work independently with minimal supervision and as part of a team.

• Knowledge of agricultural practices and terminology is a plus.

Benefits:

Competitive hourly wage commensurate with experience.

Opportunities for professional development and career growth within a dynamic and growing organization.

A supportive work environment where your contributions are valued and recognized.

How to Apply:

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position to hello@sweetmercyfarms.com . Please include “Farm/Ranch Administrative Assistant Application” in the subject line of your email.

Sweet Mercy Farms is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. We thank all applicants for their interest in joining our team, but only those selected for an interview will be contacted.